January 21, 2021

How to Automatically Add Microsoft Planner Tasks to Your Outlook Calendar

To-do listing software package can be a real productiveness booster, but there’s constantly the risk that it becomes just yet another record. Use Microsoft Planner to instantly add responsibilities to your calendar so you know when you have bought due dates coming up.

We have coated the basic principles of Microsoft Planner in advance of, but as a brief catchup, Planner is a to-do application that comes with Business office 365 (O365). It’s readily available for any person with a paid subscription to O365, no matter if that’s a private membership you’ve paid out yourself or an enterprise license that your company pays for.

Planner lets you insert the jobs from a system to a calendar by creating a publishing hyperlink. This allows everyone with the hyperlink to import it into their calendar. It is a excellent feature for a workforce planner, in which all people will be capable to see when tasks are because of for completion.

Having said that, you really do not have to share this website link with any one (and it’s an unbelievably prolonged link that no a single could at any time guess or obtain by incident), so your Planner details is properly secure.

Create a Planner Microsoft Backlink

To create a publishing website link, go to the Microsoft Planner web page and log in with your O365 account specifics.

In the menu on the left-hand aspect, decide on the program you’d like to increase to your calendar.

The Planner menu with a plan highlighted.

Click on the three dots next to the “Schedule” option, then pick out “Add Program To Outlook Calendar”.

The Planner context menu with the

In the panel that opens, click on the “Publish” selection.


At this point, you have two distinct choices. You can add the Planner responsibilities to your Outlook calendar by clicking “Add To Outlook”, or you can copy the “iCalendar link” and import the Planner endeavor to any calendar software package you like.

The options to add the planner to your calendar, or copy an iCalendar link.

Increase the Planner to Your Outlook Calendar

If you click “Add To Outlook”, your Outlook calendar will open and show the iCalendar membership for you to confirm.

Change the calendar’s exhibit identify and then click on “Save”.


The Planner calendar will exhibit up in the “Other calendars” part. Tasks in the calendar will appear on the due day of the job.

The Planner calendar displayed in Outlook.

It can take a tiny whilst for Outlook to refresh and pick up the responsibilities from a published calendar, so really don’t be concerned if they do not convert up straight away.

Share the Planner With Another Calendar

If you want to insert the planner duties to a unique calendar—either yours or anyone else’s—select the complete of the iCalendar hyperlink and duplicate it making use of CTRL+C on Home windows or CMD+C on a Mac.

Planner's iCalendar link for sharing the plan.

You can now either share it with another person else or add it to your have calendar. If you’re not guaranteed how to incorporate an iCalendar hyperlink to your calendar, it is definitely simple regardless of whether you are applying Google Calendar, Apple Calendar, or you want to insert it to a unique Outlook calendar.

Quit Sharing Your Planner Calendar

If you want to prevent sharing your Microsoft Planner duties, click on the three dots following to the “Schedule” possibility in the application and then decide on “Add Approach To Outlook Calendar” again.

The Planner context menu with the

Find the “Unpublish” possibility.


This will clear away the website link, which will quit everyone employing the url from getting any updates.

Leave a Reply

Your email address will not be published. Required fields are marked *